Job Description

Remote Administrative Assistant


Virtual Remote Administrative Assistant

Position Overview:


CGX Virtual Solutions is looking for a highly organized and reliable Virtual Remote Administrative Assistant to provide comprehensive administrative support to clients. This remote role requires a proactive individual with strong communication skills and the ability to manage multiple tasks effectively. As a Virtual Remote Administrative Assistant, you will help streamline operations, assist with scheduling, and handle day-to-day administrative functions, ensuring smooth business operations.

Key Responsibilities:

  • Calendar & Scheduling Management:

Manage and organize calendars, appointments, and meetings for clients, ensuring all schedules are updated and appointments are confirmed.

  • Email & Communication Management:

Handle email inboxes by sorting, responding to inquiries, and ensuring important communications are flagged for timely response. Communicate with clients and team members as necessary.

  • Document Preparation & Management:

Assist with the creation, formatting, and organization of documents such as reports, presentations, and correspondence. Ensure all documents are up-to-date and properly filed.

  • Data Entry & Database Management:

Perform routine data entry tasks and maintain client databases, ensuring accurate information and updating records as necessary.

  • Research & Reporting

Conduct basic research as needed, gather information, and provide reports or summaries for clients or internal teams.

  • Travel & Event Coordination:

Assist with travel arrangements, hotel bookings, and transportation, as well as organizing events or meetings.

  • General Administrative Support:

Provide general office support, including preparing reports, handling phone calls, and assisting with client inquiries.

  • Maintain Confidentiality:

Ensure all client and company information is handled confidentially and in line with privacy policies.

Qualifications:

Experience & Education:

  • Minimum of 2 years of experience in an administrative support role.

  • High school diploma or equivalent; additional education or certifications in office administration is a plus.

Skills & Competencies:

  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

  • Strong written and verbal communication skills, with the ability to interact professionally with clients and team members.

  • Exceptional organizational skills and attention to detail.

  • Ability to multitask and manage competing priorities in a remote work environment.

  • Self-motivated with the ability to work independently with minimal supervision.

  • A proactive approach to problem-solving and time management.

Language Requirements:

  • Must have the ability to speak English at a C1 level with minimal accent to communicate clearly and effectively over the phone with clients and the employer.

  • Must be able to read and write in English with a native tone, ensuring all written communication is professional and easily understood by English-speaking clients.