Job Description
Virtual Remote Administrative Assistant
Position Overview:
CGX Virtual Solutions is looking for a highly organized and reliable Virtual Remote Administrative Assistant to provide comprehensive administrative support to clients. This remote role requires a proactive individual with strong communication skills and the ability to manage multiple tasks effectively. As a Virtual Remote Administrative Assistant, you will help streamline operations, assist with scheduling, and handle day-to-day administrative functions, ensuring smooth business operations.
Key Responsibilities:
Calendar & Scheduling Management:
Manage and organize calendars, appointments, and meetings for clients, ensuring all schedules are updated and appointments are confirmed.
Email & Communication Management:
Handle email inboxes by sorting, responding to inquiries, and ensuring important communications are flagged for timely response. Communicate with clients and team members as necessary.
Document Preparation & Management:
Assist with the creation, formatting, and organization of documents such as reports, presentations, and correspondence. Ensure all documents are up-to-date and properly filed.
Data Entry & Database Management:
Perform routine data entry tasks and maintain client databases, ensuring accurate information and updating records as necessary.
Research & Reporting
Conduct basic research as needed, gather information, and provide reports or summaries for clients or internal teams.
Travel & Event Coordination:
Assist with travel arrangements, hotel bookings, and transportation, as well as organizing events or meetings.
General Administrative Support:
Provide general office support, including preparing reports, handling phone calls, and assisting with client inquiries.
Maintain Confidentiality:
Ensure all client and company information is handled confidentially and in line with privacy policies.
Qualifications:
Experience & Education:
Minimum of 2 years of experience in an administrative support role.
High school diploma or equivalent; additional education or certifications in office administration is a plus.
Skills & Competencies:
Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
Strong written and verbal communication skills, with the ability to interact professionally with clients and team members.
Exceptional organizational skills and attention to detail.
Ability to multitask and manage competing priorities in a remote work environment.
Self-motivated with the ability to work independently with minimal supervision.
A proactive approach to problem-solving and time management.
Language Requirements:
Must have the ability to speak English at a C1 level with minimal accent to communicate clearly and effectively over the phone with clients and the employer.
Must be able to read and write in English with a native tone, ensuring all written communication is professional and easily understood by English-speaking clients.